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Functional Payroll Consultant at Ubiminds

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Functional Payroll Consultant

Ready to take the next step in your international career? Ubiminds can support you!

Ubiminds is a GPTW-certified, people-first company that partners with American software product companies to scale their global teams. They curate top LATAM talent and connect professionals with long-term, high-impact opportunities while providing full employer-of-record support.

In this role, you’ll act as a Functional Payroll Consultant, working closely with payroll systems, HR platforms, and stakeholders to ensure accurate, compliant, and efficient payroll processing, with a strong focus on Austria payroll.

Challenge

We’re looking for a Payroll-focused Functional Consultant with hands-on experience supporting end-to-end payroll operations and integrations.

This role is ideal for someone who enjoys working at the intersection of payroll operations, HRIS systems, and customer-facing consulting, ensuring data accuracy, compliance with local regulations, and smooth payroll execution—especially in complex European payroll environments.

Responsibilities:

  • Support end-to-end payroll processing, ensuring accurate data flow from HRIS systems into payroll platforms.
  • Work hands-on with payroll and HR systems such as CloudPay, UKG, and Workday.
  • Analyze, validate, and transform employee and compensation data for payroll processing.
  • Act as a functional point of contact for payroll-related topics, including occasional customer-facing interactions.
  • Ensure payroll processes comply with Austrian labor and tax regulations.
  • Support payroll cycles, reconciliations, audits, and issue resolution.
  • Collaborate with internal teams and external partners to improve payroll processes and data quality.
  • Document payroll processes, configurations, and country-specific requirements.

Mandatory Skills:

  • Strong hands-on experience in Payroll operations, preferably in EMEA.
  • Practical experience working with CloudPay, UKG, and/or Workday.
  • Proven ability to handle payroll data inputs, validations, and processing workflows.
  • Solid understanding of Austria payroll regulations, including:
    • Collective Bargaining Agreements (CBAs) and wage structures.
    • 13th and 14th salary payments (holiday and Christmas bonuses) and their special tax treatment.
    • Mandatory Severance Pay Fund (Abfertigung Neu) contributions (1.53%).
    • Progressive income tax system, including high-income brackets.
    • Employer and employee social security contributions (health, pension, accident, unemployment).
  • Experience working in customer-facing or stakeholder-facing roles.
  • High attention to detail and strong analytical skills.
  • Clear and confident English communication skills (written and verbal).

Nice to Have:

  • Professional proficiency in German
  • Experience with other European payrolls beyond Austria.
  • Background in payroll implementations, migrations, or system integrations.
  • Familiarity with compliance, audits, and payroll reporting.
  • Experience working in global or distributed teams.

Team & Environment:

  • International, distributed team environment.
  • Close collaboration with HR, Finance, and Payroll stakeholders.
  • Strong focus on accuracy, compliance, and process reliability.
  • Opportunity to influence payroll best practices and improvements.

About Ubiminds

Our Culture

  • People First. We are all about people!
  • Challenge yourself. There’s always room for improvement and continuous improvement is in our essence.
  • Make it happen. Be ready to take challenges as they come. It’s all about attitude and commitment.
  • We’re in this together. We work as a team, thrive as a team, and evolve as a team.
  • Averaging on awesome. We work hard to deliver high-quality services and look forward to exceeding expectations.
  • Keep it real. We promise you honesty, transparency, and openness, regardless of the situation.

Perks and Benefits

As a Functional Payroll Consultant @Ubiminds, you will:

  • You are placed in a product-based company, with the same treatment as their full-time employees.
  • Have our full back-office support, from career guidance to HR and concierge services.
  • Enjoy our remote-first policy – we are a distributed team, after all.
  • Get your own MacBook (none of that "bring your own device" stuff here).
  • Have access to growth opportunities with other amazing technology professionals, through tech talks, chapter meetings, and even remote happy hours for tons of fun!
  • Improve your English through free lessons with a native English speaker - get to the next level on your communication skills!
  • Candidate Referral bonus (promote Ubi to your tech friends, and get paid for it!)
  • Miss working in the office? Our cool Florianópolis headquarters is available, whenever you want, with weekly quick massages & tasty snacks, soft drinks, and games

How our process works

  1. Interview with Tech Recruiter (chat about the job opening and your experiences)
  2. Client process (30-60 min interview)
  3. Offer (yay)

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