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Personal Executive Virtual Assistant

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Personal Executive Virtual Assistant

Role Overview

We are seeking a Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.

This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities

Administrative & Executive Support

  • Manage inboxes and written communications on behalf of the client
  • Draft and edit emails, messages, and short-form written content
  • Assist with scheduling, calendar coordination, and task follow-ups
  • Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support

  • Conduct cold outreach via email, DM, or online platforms (no cold calling)
  • Research and identify relevant:
    • Venues
    • Promoters
    • Industry contacts
    • Potential collaborators
  • Initiate outreach using the client's name and accounts (not third-party profiles)
  • Track outreach activity and responses

Research & Industry Support

  • Research people, companies, and opportunities within the music and creative industry
  • Compile findings into clear, actionable summaries
  • Identify and organize contact lists for follow-up

Finance & Admin Assistance (Light Support)

  • Assist with basic invoicing and financial admin
  • Work confidently within spreadsheets (Google Sheets / Excel)
  • Navigate and update records in Xero (experience preferred, not required)
  • Support financial organization without full bookkeeping responsibility

Workflow & Collaboration

  • Communicate via Slack
  • Track tasks and projects in Asana
  • Maintain clear documentation and task status updates

Ideal Candidate Profile

  • 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA
  • Strong written communication and copy skills
  • Highly organized, proactive, and detail-oriented
  • Comfortable acting on behalf of the client with professionalism and discretion
  • Trustworthy with access to accounts, passwords, and sensitive information
  • Able to work independently and integrate deeply into the client's workflow

Tools & Software

  • Required / Strongly Preferred
    • Google Workspace (Docs, Gmail, Calendar, Sheets)
    • Google Sheets or Excel (comfortable navigating spreadsheets)
  • Nice to Have
    • Xero
    • Slack
    • Asana

Compensation and Schedule

  • Salary: $500 - $700 per month
  • Part-time: 20 hours per week
  • Preferred coverage: UK afternoon hours
    • Can include overlap with UK time or work while the client is offline
  • Flexible schedule with reliability and consistency

Why Join Assist World?

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

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