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Toptal: Airtable Process Automation Expert
Headquarters: Remote
URL: https://www.toptal.com/
About the Role
We're looking for an Airtable Process Automation Expert to design, build, and optimize workflow systems that eliminate manual busywork for growing teams. This is not a "set up a base" role — you'll be architecting end-to-end operational systems: automations, integrations, and process logic that fundamentally change how a business runs day to day.
You'll work directly with clients to translate messy, manual processes into clean, scalable Airtable-based systems — often integrating with other tools in their stack.
What You'll Do
- Design and build custom Airtable bases, interfaces, and automations tailored to a client's specific operational workflows.
- Map existing manual processes and re-architect them into automated, self-maintaining systems.
- Build integrations between Airtable and third-party tools (Zapier, Make, Slack, Gmail, native APIs) to create seamless cross-platform workflows.
- Write and maintain Airtable scripting (JavaScript) for advanced automation logic beyond native no-code capabilities.
- Design relational data structures and table architecture that scale as client needs grow.
- Create intuitive interfaces and views for non-technical end users, ensuring adoption without a steep learning curve.
- Troubleshoot and optimize existing Airtable systems that have become slow, fragile, or overly complex.
- Document systems clearly so clients can maintain and extend them after handoff.
- Communicate directly with clients to gather requirements, set expectations, and explain technical tradeoffs in plain language.
What You Bring
- 5+ years of hands-on experience building in Airtable, including advanced automation and scripting.
- Demonstrated experience integrating Airtable with tools like Zapier, Make, or via native/REST APIs.
- Strong process-mapping and systems-thinking skills — you can see the full workflow before you start building.
- Experience designing for non-technical teams, with systems that are adopted and actually used, not abandoned.
- Comfortable working independently and communicating asynchronously with distributed, remote teams.
- A portfolio or examples of past Airtable automation projects you can speak to.
Nice to Have
- Experience with other no-code/low-code platforms (Notion, Make, Retool, Glide).
- Background in operations, business process consulting, or a related field.
- Familiarity with JavaScript beyond Airtable's scripting block.
- Experience working with global clients in a consulting/freelance capacity.
Compensation
Rate: $80-$105/hr. USD