HR Coordinator

SmartBug Media is seeking a dynamic and dedicated HR Coordinator to join our team. We are a fully remote team of over 250 professionals.

About the Role

The Human Resources Coordinator plays a vital role in ensuring the smooth and efficient functioning of HR processes. This role provides administrative support across the human resource function and requires attention to detail in coordinating and administering HR resources, as well as the ability to handle confidential employee and company information.

Responsibilities and Duties

Recruitment & Onboarding:

Assists with the recruitment process, including ATS (Lever) administration, interview and assessment coordination and scheduling, and candidate communication
Prepare offer letters and new hire paperwork administration
Pre-board new hire communications and processes, including background check process
Facilitate onboarding process for new employees, including conducting orientation, manager training, setting up task lists in Teamwork, etc.
Ownership of I-9 compliance and eVerify process
Monitor careers inbox
Maintain job descriptions, ensuring accurate and up-to-date job descriptions for each role

Benefits:

First point of contact for benefits questions, escalating as necessary
Assist with annual enrollment
Assist with, conduct, or coordinate benefits trainings and education
Assist with leave of absence and accommodations requests and processes

Payroll:

Process employee change actions, including terminations, promotions, status changes, transfers, etc.
Monitor mail inbox
Assist with bi-monthly payroll processing

Administration:

Maintain accurate and up-to-date employee records
Responsible for HR mail, including opening, distributing, and actioning as appropriate
Prepare ad hoc reports and presentations
Manage HR calendar, employee birthday and anniversary lists, employee information sheet, HubDB table, etc.
Maintain onboarding and offboarding tracker
Maintain HR items in shared folders, Paylocity, Tettra, Google Workspace, etc.

Communications & Culture:

First point of contact for employees for employee inquiries, escalating as appropriate
Ordering employee gifts, swag, etc.
Sending and/or posting HR communications, trainings, documentation, and surveys
Assist with planning of company events, activities, etc.

Compliance:

Ownership of Labor Law Poster compliance
Assist with audits and compliance reviews, and reporting
Conduct sick time and timecard audits
Assist with Worker Compensation processes

Other:

Other responsibilities as assigned
Complies with all local, state and federal laws and regulations
Complies with all company policies
Keeps all relevant information confidential

Requirements

BA in Human Resources and/or SHRM-CP and/or at least 1 year of relevant HR experience
Proven ability to manage multiple projects and consistently meet deadlines
Excellent organizational and time management skills
Outstanding detail orientation
Strong communication skills, with the ability to effectively communicate across all levels of an organization
Ability to quickly learn new systems and processes
Passionate about learning and developing across all areas of HR
Proficiency in Google Suite including Gmail, Sheets, Docs, Slides, Drive, etc.
Excited and able to work remotely

Compensation

$21 - $23 an hour

Benefits and Perks

Health insurance with company contribution
Paid maternity and paternity leave
Paid Time Off Paid Sick Time, including extra birthday day off
4 week paid sabbatical every 5 years of employment
Monthly remote work allowance
401(k) with employer matching
Flexible Spending and Health Savings Accounts available
Company-funded Short-Term Disability and Life Insurance
Long-Term Disability, Pet Insurance, Accident, Critical Illness and Hospital Indemnity plans available
Training budget, including role specific book reimbursement
The flexibility of working remotely
MacBook Air issued to you at time of hire