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Virtual Assistant at Help Me Kara

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Virtual Assistant

Source: remoteok Compensation: $2.35/hr Commitment: Full-Time (40 hrs/wk)

⚠️ Important: Application Instructions

Please follow these instructions exactly. Any missing piece will automatically disqualify your application.

  • Email: [Insert Email Address]
  • Subject Line: Application — Full-Time VA — [Your Name]
  • Required Attachments:
    • Résumé
    • Portfolio
    • "1st Task" (see below)
    • Answers to the questions listed below
    • An intro video (max 2 minutes)

About Us

We’re Help Me Kara, a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. We’re looking for a long-term, full-time VA who is hungry to grow with our clients and become a dependable member of the team.

Role Overview

  • Position: Full-time Virtual Assistant (Remote)
  • Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)
  • Pay: $2.35 USD / hour
  • Location: Remote
  • Start Date: Rolling / ASAP for the right candidate

What You’ll Do (Core Responsibilities)

  • Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).
  • Edit short reels with captions and text using Capcut (access provided).
  • Manage email inboxes: triage, draft replies, label/organize, and set follow-up reminders.
  • Organize and maintain Google Drive and Canva folders.
  • Build and manage content calendars (Instagram, LinkedIn) and schedule posts.
  • Support client communication via Slack and email; escalate issues and log tasks.
  • Create SOPs, checklists, and Asana project cards for recurring workflows.
  • Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.
  • Client onboarding support: welcome kits, onboarding checklists, and calendar invites.
  • Light project management: track task progress, follow up with subcontractors, and keep owners updated.
  • Research & outreach: market research, vendor/client prospecting, and event logistics.
  • Occasional light bookkeeping tasks (invoices, expense logging).
  • Event support (planning documents, registration lists, venue coordination) when required.

Must-Have Technical Skills

  • Canva: Confident building multi-slide carousels and templates.
  • Capcut: For short video editing.
  • Google Workspace: Drive, Docs, Sheets, Calendar (strong organizational skills).
  • GoHighlevel: Experience or willingness to learn.
  • Email Management: Gmail experience, filters/labels, drafting professional replies.
  • Asana / Trello: Able to create and maintain project boards and SOPs.
  • Equipment: Reliable laptop, stable internet (minimum 10 Mbps), and a quiet workspace for client calls.

Preferred / Nice-to-Have

  • Experience supporting female entrepreneurs, coaches, or small creative businesses.
  • Social scheduling tools (Meta Business Suite, Later, Buffer) experience.
  • Basic graphic design sense (layout, typography, image cropping).
  • Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).
  • Experience writing/editing long-form captions or newsletter content.
  • Experience creating pitch materials, promo decks, or Canva slide decks.
  • Familiarity with Google Sites or simple website content updates.

Soft Skills We Care About

  • Extremely reliable and punctual.
  • Detail-oriented (checks work before sending).
  • Proactive (brings solutions, not just problems).
  • Clear English communication (written + spoken).
  • Honest, high integrity, and professional.
  • Comfortable receiving feedback and iterating quickly.
  • Desire for a long-term contract and growth.

What We Offer

  • Stable, 40-hour work week with consistent pay each Monday for the week prior.
  • Long-term contracts and opportunities to grow into lead VA / specialist roles.
  • A collaborative, supportive team that values communication and professional growth.
  • Real, meaningful work supporting mission-driven female entrepreneurs.

Application Requirements (Details)

Portfolio: Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you don’t have client work, create 3 sample slides showing:

  1. An Instagram carousel cover + two inner slides.
  2. A promotional single image.
  3. A simple 3-slide pitch deck.

Questions (Max 1–2 sentences each):

  1. Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)
  2. What relevant tools do you use daily?
  3. Why do you want to work with female entrepreneurs and our team?

1st Task (Include one of the following):

  • A 150–250 word caption for an Instagram carousel about "Why systems free up time for business growth."
  • A link to a 3-slide Canva carousel or reel (public link) you made for a small business.

Final Confirmations:

  • State your earliest start date and confirm you can commit to 40 hrs/week.
  • Confirm that you have reviewed the pay for this job.

Selection Process

  1. CV + portfolio screening.
  2. Short written task.
  3. 30-minute interview via Zoom.
  4. Placement into applicant pool / hired immediately.
  5. Mandatory two-week trial before being hired full-time to assess skills, communication, and cultural fit.

Note: You will hear from us within 5 business days regarding receipt of your application. Within 2 weeks, we will let you know where we stand with filling our needs.

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