Facilities Analyst

Facilities Analyst

Source: remoteok

IMPORTANT: APPLICATIONS WITHOUT A CV WILL NOT BE PROCESSED.

Job Summary

The incumbent will be responsible for providing a high standard of facility support for all areas within the site. This also includes ensuring safe and healthy working conditions at all times for all persons in the building.

Key and Critical Responsibilities

• Process facility work requests as assigned by your Manager.
• Coordinate all maintenance work requests, including preventive maintenance, equipment record files, and time records.
• Assist in sourcing appropriate and comparative quotations from suitable vendors for upcoming works.
• Act as the main liaison and monitor performance for all vendors at your assigned location (e.g., Security, Cafeteria, and Custodial services).
• Monitor and continuously improve supplier delivery and quality performance.
• Mitigate potential problems in day-to-day operations using corrective tools or additional resources as guided by the line Manager.
• Maintain accurate records on all ongoing projects, including quotations, material costs, sub-contractor labor, receipts, delivery notes, and job completion reports.
• Collaborate with relevant points of contact for all building and equipment certifications as required by local law.
• Supervise subcontractors on-site as required.
• Perform and document routine checks throughout the buildings to ensure a safe environment and compliance with safety rules and standards (daily, weekly, fortnightly, monthly, quarterly, and yearly).
• Perform stock checks and asset inventory checks as assigned by department heads.
• Perform minor repairs as necessary (e.g., changing overhead light bulbs, ensuring fire safety, fixing broken desks/chairs, basic plumbing).
• Oversee and conduct emergency drills as required.
• Ensure proper signage is displayed in the buildings.
• Ensure that sites are consistently equipped with adequate first aid supplies.
• Oversee and ensure that accidents/incidents are investigated and recommend remedial action as needed.
• Process requests for card access and modifications; monitor, track, and evaluate card access activity system-wide.
• Process additions and terminations for Access Control systems.
• Monitor cameras and serve as the point of contact for retrieving camera footage.
• Monitor terminations and update reports at all locations, including disabling cards inactive for 90 days or more.
• Populate training room schedules for the assigned site.
• Respond to assigned facility tickets on a daily basis.

Education and Experience

• Bachelor's Degree, First Degree, Trade/Vocational School certificate, or equivalent required.
• 4 or more years of experience in a similar position.
• Working knowledge of MS Office Suite.
• Basic level certification in electrical and plumbing would be an asset.
• A vehicle would be considered an asset.

Special Requirements

• Ability to work a flexible shift when required.
• Ability to work outside of normal working hours, including night shifts, when required.
• Ability to report to work at all locations, if required.
• Frequently required to stand, reach, bend, sit, and/or walk during scheduled shifts.
• Occasionally exert up to 35 lbs. of force to push, pull, lift, or otherwise move objects.
• Must have manual dexterity and visual acuity to safely use necessary tools/equipment.
• Must have visual acuity to prepare and analyze data and/or to view a computer terminal.