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Senior Executive Assistant

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Harkla: Senior Executive Assistant to the CEO

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Headquarters: Boise, Idaho URL: https://harkla.co

Location: Remote (Global, LATAM strongly encouraged) Employment Type: Full-Time Schedule Requirement: Must overlap ≥3 hours with 9 a.m.–4 p.m. Mountain Time (Boise, ID). Compensation: $2,000–$3,000 USD/month (depending on experience) + benefits

About Harkla

At Harkla, our mission is simple: help families raise happy and healthy children with special needs. We do this through:

  • Free educational content (YouTube, podcast, social media)
  • Online CEU courses for therapists, parents, and educators
  • High-quality sensory products

We are a systems-driven, fully remote team that values autonomy, responsibility, and impact.

The Role

We’re looking for a Senior Executive Assistant to directly support our CEO across Harkla and a new supplement company.

This is not a traditional admin role. You’ll act as a force multiplier—managing communications, running the first half of hiring processes, driving projects forward from vague direction, and ensuring the CEO and team stay unblocked.

If you’re detail-oriented, proactive, and thrive in a fast-paced, mission-driven environment, this is an opportunity to make a big impact.

Responsibilities

  • Manage inbox and calendar; draft and send emails on behalf of the CEO
  • Prepare agendas, take notes, and track follow-ups from meetings
  • Coordinate audits, insurance, tax filings, and vendor invoicing
  • Maintain Google Sheet trackers for deadlines and cash flow
  • Manage payments under a set threshold (authority grows over time)
  • Keep team members unblocked by ensuring CEO delivers approvals/data on time
  • Run first half of hiring: job posts, screening, first-round interviews
  • Support onboarding logistics (Slack, Asana, Gusto, Notion setup)
  • Assist with travel booking and select personal logistics (e.g., household vendors, Airbnb comms)
  • Research and structure projects (e.g., new CEU opportunities) into Asana plans

Qualifications

  • 5+ years supporting a CEO, founder, or senior executive
  • Excellent written and spoken English; able to draft in the CEO’s voice
  • Proficiency with Google Suite, Slack, Asana, Notion, and Gusto
  • Strong Google Sheets/Excel skills (6–7 out of 10 or higher)
  • Comfortable using AI tools like ChatGPT to speed up work
  • Proven ability to run projects from idea to execution with minimal oversight
  • High discretion with sensitive information

Benefits

  • $2,000–$3,000 USD/month compensation (depending on experience)
  • Team profit-sharing bonus after 6 months (avg. $533/month in 2024)
  • 20 working days PTO + paid holidays (exchangeable for local holidays)
  • Covered expenses: technology, software, and professional education

To apply: https://weworkremotely.com/remote-jobs/harkla-senior-executive-assistant-to-the-ceo

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