Longship Marketing: Operations & Finance Assistant (Remote EU/German Speaking)
Headquarters: URL: https://longshipmarketing.com
⚙️ Operations & Finance Assistant (German & English, Remote, Part-Time)
About Longship Marketing
(This job is open to candidates across Europe, not just Germany!)
Longship Marketing is a remote-first agency helping brands grow through performance marketing and e-commerce operations. Our distributed team of 15+ professionals across Europe values flexibility, ownership, and getting things done.
You'll be supporting operations and finance across three interconnected businesses:
- Longship Marketing GmbH (the company you'll be contracted to)
- Longship Commerce GmbH - which owns our portfolio of e-commerce sites
- Dx3 Services UG - which runs our 'Dx3 Labs AI' sister services business for AI automation
All three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency—you'll be working with a group of companies.
We're now hiring a part-time Operations & Finance Assistant (approx. 20 hours/week) to own our internal operations and finance processes. This is a role for someone detail-driven, experienced, and proactive—someone who brings established systems and processes, and who can work independently to improve how we operate financially.
🧾 What You'll Do
- Own the end-to-end invoicing process: create client invoices, purchase orders, and track payments
- Review, process, categorize, and file contractor and vendor invoices
- Manage financial communications with German tax offices, accountants, and banks
- Support the bookkeeper with documentation, transaction categorisation, and reconciliation
- Maintain and improve systems for financial admin and documentation management
- Research and implement tools or methods to streamline invoicing, payments, and finance operations
- Handle insurance, tax, and social security administration tasks
- Prepare financial documentation and internal reports for leadership
- Lead process improvement projects to optimize finance and operations workflows
- Take on strategic research and analysis projects related to finance operations
✅ Requirements (Necessary)
- Fluent in German & English
- Based in Europe, able to work remotely across EU business hours
- Proven experience in finance operations, accounting support, or operations management
- Brings established systems and processes—doesn't just complete tasks but improves them
- Self-starter who works independently and takes full ownership of outcomes
- Reliable, organised, and accurate with details—especially financial data
- Comfortable using modern tools (Google Workspace, Asana, Slack)
- Confident managing communications with German authorities, banks, and vendors
💡 Nice to Have
- Experience in e-commerce operations or vendor management across multiple entities
- Strong familiarity with German accounting, tax, or payroll processes
- Active interest in automating tasks with tools like Make.com, n8n.io, or AI assistants
- Knowledge of P&L tracking, budget management, or basic forecasting
- Experience coordinating finance operations across multiple legal entities
- Track record of implementing systems that reduce manual work
⚓ What we offer
- Join an international, fully remote team based around the world
- Flexible working hours: outside of critical meetings, work the hours that suit you and your lifestyle best
- Asynchronous working with meaningful calls - we don’t waste time, but we invest in team connection (very few hours in ‘check-in’ calls or client meetings) - Slack, Loom, and occasional Zoom
- Space for taking initiative and pushing forward your own ideas
- Access to the courses and training materials you need to grow in this position
- A team-first culture that is supportive and stable. Our core team has been working together for years which pays testament to our focus on the team and well being?
- 28 holidays per year + national holidays
- Use premium, cutting-edge tools in AI and automation with pro licenses (or self-hosted) of OpenAI, Claude, Perplexity, n8n, Make.com